I was told I need to use XML Mailing Software … What is That?

May 31, 2016by Team Assurety

Sometimes it seems that there’s a new technology being born every minute, doesn’t it?

Perhaps it should not be surprising, since there are about 600,000 new small businesses started each year in the US alone, and an increasing percentage of those are tech start-ups. Software programs are impacting every corner of the business world, including mail processing. If you are being told at work that you need to use XML based mailing software now, it’s probably wise to pay attention.

What exactly is XML mailing software? In plain English, it’s software that allows you to track mail through a system. For example, when you order something from your favorite online retailer, and they give you a tracking number so you can follow your package on its way from their warehouse to your house, that process uses XML mailing software.

It also means a lot more than that. XML, which stands for Extensible Markup Language, allows computers to communicate over the Internet about exactly where a piece of mail is, to communicate data along with the mail to each mail handler as it moves along. It also allows computers to talk to each other in the printing, manufacturing and collating phases of your mailing’s creation as well.

XML is used for facilitating communication; so while it assists your database in doing its job, it does not replace it. Think about it this way. Your database holds the information for all the mailings you wish to send, while XML provides real-time data to everyone who handles the mailings during the process. It’s like putting a tiny GPS marker on each envelope, so you always know where things are.

XML is a powerful system that provides integration with the many steps in the production of a mailing. In addition to knowing when your mail is inducted into the system, or where your mailing is at any given time, this process can help you see where problems arise and are able to address them quickly and efficiently.

Are you ready to learn more about this powerful software and integrate it into your business practice? Contact us today to learn more.

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by Team Assurety

Assurety Consulting & Solutions Inc.

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Mail Entry and Payment Technology

Pritha Mehra (Vice President)

As a USPS contractor, Assurety defined B2B solutions for the mailing and shipping supply chain, and for the following USPS system functionalities: • Definition and development of solutions for Full-Service Intelligent Mail including: Full-Service ACS, Mail Tracking, Informed Visibility data reporting and communications, Rules for mail preparations, classification and verifications, MID/GRID creation, management and communication functionality, Qualification reports, Postage Statements, FAST appointment scheduling Content Management and B2B transactional functionality MicroStrategy OLAP reports design, Surface Visibility functionality; and The SASP (Seamless Acceptance) system.