Postal, Parcel, and Logistics Technology Experts

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Shariq (Sharick) Mirza, CEO and founder of Assurety Consulting Inc.,

Shariq (Sharick) Mirza, CEO and founder of Assurety Consulting Inc.,

Recent Posts

Is Your Business Ready to Receive Discounts in 2014 from USPS?

Mar 29, 2016 7:46:45 AM / by Shariq (Sharick) Mirza, CEO and founder of Assurety Consulting Inc.,

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If you are a business with high mail volume, there is some important news from the United States Postal Service that you should know. The USPS is revising mailing standards and procedures, and encouraging mailers to convert to full-service intelligent mail. To encourage uptake of new standard, the USPS will issue mailing credits to businesses, in an effort to alleviate the cost of the new hardware, and to encourage swifter adoption of the new procedures.

Why is the USPS giving credits?

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Getting Started with Business Mail: A Crash Course for New Businesses

Mar 29, 2016 7:00:50 AM / by Shariq (Sharick) Mirza, CEO and founder of Assurety Consulting Inc.,

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Congratulations! You’ve started your own business. There are so many things to think about, you might feel on some days that your brain just can’t hold everything. Fortunately, there are a lot of resources out there that can help, and companies who have made each aspect of your business into a business all their own. So when you start to think about getting your mail out, we can get you started with this Business Mail: A Crash Course for New Businesses.

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The Best Mail Tracking Software Makes Reporting a Breeze

Mar 18, 2016 3:59:57 AM / by Shariq (Sharick) Mirza, CEO and founder of Assurety Consulting Inc., posted in Postal Mail and Shipping Tracking

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Maintaining open communication with clients is an absolute essential for any fulfillment house — particularly those for which shipped and stored items are of a time-sensitive nature. Clients want to know when shipments have arrived, how they’ve been stored and when they can expect to see them on the road to their final destinations.

If your fulfillment house in any way follows the current market trends, you probably require outsourced shipping to maintain focus on your real area of expertise: fulfillment services. In this sense, consistently accurate client reporting can prove a real distraction. The best way to ease the burden? Invest in mail tracking software. Such an approach can result in significant efficiency improvements, not to mention improved accuracy in client reporting. The best mail tracking software will include the following essential features:

Early and Late Shipment Reporting

Your number one goal should be to get shipments in on time, every time. Unfortunately, you’ll occasionally encounter factors outside of your control, forcing a shipment to either arrive ahead of schedule or decidedly late. In either scenario, you’ll definitely want to be notified of the discrepancy so that you can follow up with the client and ensure that it doesn’t happen again. The best mail tracking software will provide red flag reporting, drawing both early and late shipments to your immediate attention.

Automated Tracking and Delivery Information

Your customers are every bit as eager to know about the sent and received times as you are. With the help of mail tracking software, you can keep them up to date on all delivery developments. Clients will enjoy access to such information through an automated approach, as well as the ability to personally open up communication should any problems arise. When customers have access to timely and accurate information about their shipments, they are far more likely to rate your fulfillment house as professional and worthy of their business.

Abide By Critical Entry Times

Certain shipment orders may be accompanied by the need for delivery within a critical entry time. This essentially refers to the period in which shipment is considered acceptable. Critical entry time is a particularly important concept in the realm of periodicals and newspapers, which, if not received at the appropriate time, fail to serve their true purpose — the timely reporting of relevant matters. However, a variety of other clients may place strict requirements related to critical entry time. The best mail tracking software will quickly notify whenever shipments fail to abide by critical entry times. Through timely and accurate reporting on such critical entry mishaps, the software keeps account executives up to date, assisting in the resolution of any problems that may have led to any given critical entry time failure.

The best mail tracking software takes the difficult and painful process of reporting to clients and turns it into a system that works to your fulfillment house’s advantage. The best mail tracking software will promote timely shipping, thereby keeping clients satisfied.

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Why You Still Should Invest in a Mail.dat Editor in 2016

Mar 18, 2016 1:37:33 AM / by Shariq (Sharick) Mirza, CEO and founder of Assurety Consulting Inc., posted in Postal Mail and Shipping Tracking

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If you use mail.dat, you already know what a powerful tool it is. The program’s interconnected databases have been around since 1990 and are a great way to make life simpler in the mailroom by streamlining the entire mailing process. The program uniquely identifies you to the post office, lets you get everything ready in advance and speeds your mail to its destination without a lot of hang-ups before or during mailing.

Postage Rates are Climbing at the end of the month

Originally starting on January 26, 2014, you would have needed to have Full-Service Intelligent Mail to ensure automation discounts. This edict has been temporarily delayed. When it happens, the post office won’t turn away your mail. Right now, you will not be able to take advantage of the Full service features that apply to standard mail, first class mail, periodicals and bound printed matter. To get Full service discounts you’ll have to follow the rules, and in this case that means that you’ll be required to have a Mail.dat editor. No editor, no Full Service discounts – $3 per thousand pieces for first class and $1 per thousand for Standard mail.

Full Service means using a Mail.dat Editor in almost all cases to get the Full Service discounts, but there is more.

All new programs from the USPS will require Full Service so it is not just the discounts you are chasing. It is possible to make changes to your mailing data without using a Mail.dat editor, but the problem is that making changes to one part of your data is likely going to introduce errors into another area. It’s usually very difficult, if not impossible, for a human to make all the necessary changes in all the right places so that the information that arrives at the post office is complete and correct. The Mail.dat editor solves that problem by automating the process and making sure that everything that needs changing gets changed at the same time.

What Things Can I Edit?

The Mail.dat editor lets you seamlessly make just about any adjustments that you need. The following list should give you an idea of some of the common changes the new editor can handle:

Changing of induction and postage statement dates
Changing weights for versions and other dimension changes that do not require a presort rerun
Splitting a mail.dat file for partial mailings
Changing the container status from “Preliminary” to “Ready to Pay,” also cancelling or releasing containers from a mailing over time
Changing permit account information, including MID/CRID updates for By/For
Spoilage
Palletizing (or even Co-palletizing multiple pre-sort jobs)
Updated appointment information FAST
Planning drop ship and entry points
The list above isn’t everything the Mail.dat editor can handle, but it should give you an idea of the program’s possibilities and benefits for your business.

How Do I Get Started?

The best way to get started with the new requirements and get your mailings into compliance fast is to contact Assurety Consulting. Our friendly staff members are experts on mailing and compliance, and they’ll be happy to assist you with finding what you need. Once you have your new Mail.dat editor, we can also help you get it implemented and get you up to speed quickly, allowing you to save as much as possible on mailings in 2016.
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Getting to Know Mail.XML

Mar 15, 2016 2:00:00 PM / by Shariq (Sharick) Mirza, CEO and founder of Assurety Consulting Inc.,

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Understanding the latest specification from IDEAlliance

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